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The digital workplace has become a core part of the work experience in many organizations. As per the covid situation everyone has been started working digitally. When you’re thinking about creating or improving your organization’s digital workplace, it’s natural to wonder: What’s in it for me? Why is a Digital Workplace so important?

Before create it you need to know what is digital workplace.

What is digital Workplace:


A digital workplace is a cloud based work platform that lets businesses move work to the virtual space. Such platforms contain all the applications, data, tools and collaboration features employees need to perform work within a secure online interface that they can access from anywhere, anytime and on any device.

Here’s How to create digital workplace:


Step 1: Create role- and task-based start pages, menus and navigation

you can adapt menus and notification panels to match clearly defined work roles. This will assist users in finding news, documents, projects, teams and communities in which they are interested and/or involved.

Step 2: Target content like news, pages, links and documents to the right users

By tagging content such as blog posts and documents with one or several work roles, you can easily direct content to the right target groups. To make this work, you need to have a well-defined list of your organization’s various work roles. These can be defined in any way you choose. You can, for instance, categorize roles by responsibilities and positions, such as project or unit managers, or by competencies, interest areas, and so on.

Step 3: Configure user-restricted access to content, communities and tools

You can restrict accessibility to selected resources in your digital workplace, so that only certain work roles or individuals are granted access. Virtually any item of information, tool, community, document and web page can be sealed off.

Step: 4 Expand search functionality with category and task-oriented search.

Many web sites and intranets offer relatively simple search functions generating result pages that don’t allow the tweaking, limiting or categorizing of search results. The efficiency of a search function of that kind is thereby heavily dependent on the user’s ability to formulate clever search phrases. The search criteria can also be saved into pre-configured templates and lists, thereby considerably speeding up users’ search times. These advanced functions will help any user, regardless of his or her search experience, achieve spot-on results every time.

Step: 4 Create rich user profiles

In order to get targeting, user-restricted accessibility and task-oriented search functions to work, your colleagues need to provide comprehensive user profiles. Their education, competencies, certifications, experiences, interests, responsibilities and work roles must all be registered. Otherwise, it’s impossible to match content and resources with the right users. So make sure your intranet platform supports this type of user profile and that your employees are meticulous in providing all the personal details required. It can, in fact, be a good idea to make some of the profile fields mandatory.

Step: 5 Provide support for various publishing and editing roles.

In order to avoid information anarchy and general uncertainty over what is allowed and not allowed in your digital workplace, it’s important to have built-in support for various publishing and editing rights. These settings control who is permitted to do what, such as altering graphical layout, editing text, menus and other content or simply being granted reading access.

Step: 6 Automate publishing and scrubbing.

You can keep your workplace clean and tidy by automating the distribution, archiving and deleting of content. Your workplace should also make it easy for people to subscribe to news, blog post and other postings.

Step: 7 Provide support for document management.

A document management system makes it easier for the user to see when and by whom a document has been created and edited. Document management systems can also be used to build integrated case management or approval processes.

Step 8: Verify employee knowledge levels.

A well-informed workforce will almost certainly guarantee a high degree of efficiency and engagement in your organization. It’s therefore advisable to create processes ensuring that your employees consume critical information in the way intended.


When you’re thinking about creating or improving your organization’s digital workplace, it’s natural to wonder: What’s in it for me? Why is a Digital Workplace so important? Explore Few business benefits you can achieve with an efficient digital workplace:

Benefits of digital Workplace:


  1. Increased Flexibility:

In an effective digital workplace, employees enjoy an increase in flexibility in both their work schedules and in their work environment. With digital tools, such as mobile intranet software, your employees can connect from anywhere, with less focus on a strict schedule. This gives them the flexibility to achieve a work-life balance that fits more cohesively with their personal lives.

2. Reduced Operational Costs:

By opting for virtual meetings and interactive chat boards, you can reduce or eliminate in-person collaboration, which saves on travel and overhead costs like office space and furniture. And if you choose a SaaS platform, you won’t need a large IT team to manage on-premise servers or custom software that needs time-consuming upkeep.

3. Improved Productivity and Efficiency:

In today’s age of shared Google Docs and community calendars, it is becoming increasingly easier to collaborate in real time to get projects done now, not later. These digital advances streamline processes and allow employees to get more work done in less time.

In fact, in a recent survey from cloud provider CoSo Cloud, 77 % of remote workers are already reporting higher productivity levels.

4. Increased Performance:

Using effective digital tools, such as an intranet that can leverage Google Analytics integration, will allow you to identify KPIs like bounce rate and time spent on site. With this information, you can determine areas of improvement to optimize your processes – both internally and externall.

5. Strengthened Talent Recruitment and Retention:

Top candidates have come to expect exceptionally progressive and advanced work environments. By delivering on those expectations via a digital platform, you’ll be able to attract candidates who are skilled and innovative.

6. Improved Employee Satisfaction:

In the right digital workplace, there are opportunities to network with peers, connect with team members and share ideas. These capabilities, which all allow employees to freely express their opinions and feel valued, promote employee happiness and engagement.

Future of digital workplace:

Digital workplaces give organizations the power to meet new challenges even in the most uncertain business conditions. With more opportunities for efficiency, flexibility, and collaboration, digital workplaces can drive business agility and help companies achieve visible results.

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